ROCS Group Business Development Bible

— Use of Floriana boardrooms

ROCS Group’s Development House premises has a large boardroom available for use, which is usually divided into two rooms by an adjustable divider. The handle required to open the adjustable divider is kept in the drawer in Boardroom 2. Each separate boardroom seats 6 individuals and are referred to internally as: - Boardroom 1 (with whiteboard facility) ext. 300 - Boardroom 2 (with TV / PC facilities) ext. 301 Use of the boardroom is available for all, however it is important to advise the HR Development Manager when the room is required in order to avoid a clash in use, especially when a specific boardroom is required (e.g. to hold online meetings in Boardroom 2). This is especially important when meetings of over 6 people will be held and the room needs to be available without the divider in place. The boardroom must always be kept clean and free of any clutter, ready to be used at a moment’s notice as necessary, and should not be used as a storage room or break room. Due to the room’s structure and adjustable divider, it is important to note that meetings held in this room may be overheard outside of the room or in the other boardroom, depending on how loudly one speaks thus it is important to be discreet when discussing confidential matters.

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